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The mailbook module provides a system for recording incoming and outgoing mail. Incoming mail is simply registered on a daily basis recording the sender, recipient and subject matter.
The outgoing mail and faxes can be recorded in a similar way, however, letters , faxes, certificates, instructions, minutes, agendas,e-mails, etc .created by Archetype are automatically entered in the respective outgoing registers.
Incoming e-mail is entered automatically providing a daily register of incoming and outgoing e-mails.
Mail Book Control:
The costs of the mail and faxes can be determined over any time period and for any project by making selections as shown and then printing a report.
Outgoing Mail Register:
The register below shows the outgoing mail. This is produced Automatically as Archetype is used to produce the documents therefore, when the mail is being processed, there is a ready made checklist of all the items to be posted.
The register shows that the top 2 items have been processed, a post cost has been selected and the check box confirms that they have been processed. When the check box is selected, the documents are locked to prevent further editing.
The list also shows a number of other items that are waiting to be processed.
The mail registers can be search by date range, sender, project, addressee, subject, etc.
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