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The staff list is used to record the names and the login names of the staff. When you have logged in to your computer network, Archetype can read your login name and, from this list, determine your full name and initials which are entered automatically on most Archetype documents and is used in the time sheets.
For your convenience, the list can also be used to record the name of the computer each users is currently using, their telephone extension number(s) and their location in the office. An internal telephone list can be printed from this information which lists people in three ways, sorted by location ,sorted by surname and sorted by forename.
Staff are never deleted from this list since there may be information relating to them (e.g. time sheet data) still recorded in the system. Instead, when someone leaves, they are marked as inactive (by unchecking the active tick alongside their name). The names will then no longer appear in selection lists. However, if someone returns to the office, for example after a maternity leave, or they are re-employed, they can be made active again by checking the active field.
Thomas James
Copyright © 2006